Word Advanced Course

Using Mail Merge in Word

Personalized mailings are a powerful way to keep in touch with your clients, customers, or students. But manually customizing each letter is a daunting task! Not with Word's Mail Merge feature: Microsoft Word's two most recent versions, Word 2007 and Word 2010, provide an array of tools to help you with the task of quickly and easily producing mailing labels or documents for distribution. You will practice how to:

• Quickly customize a form letter with your own fields
• Identify a starting document and recipient list
• Efficiently manage your own recipient lists: create, sort, and filter recipients
• Generate and print mailing labels and envelopes

Adding Objects and Backgrounds

This part of the course looks at you how to integrate existing material from other applications into your Word document. From easily incorporating an Excel price list to adding slides from a PowerPoint presentation,we'll show you just how easy it is to reuse the data you already have. We'll also look at how to add your company logo as a watermark for a more professional look.You will learn how to:

• Embed data from existing files as "objects" in your Word document
• Easily apply background colors or effects, or create a watermark
• Define page borders to fit your content
• Save formatting time by applying a theme
• Protect your document's formatting

Creating Forms in Microsoft Word

Word's Forms feature is great for when you need to collect information or data from your customers or employees. With Word, you can easily develop forms that users can access and complete as PDF files, online, or in Word. In this section of the advanced Word 2007/2010 training class, we will go over how to:

• Navigate the different parts of a form
• Create your own labels for form fields
• Make it easy on your users with drop-down lists and date controls
• Protect your form and control who can make changes
• Ensure professional-level quality with Word's Compatibility Checker and Document Inspector
• Publish your form as either a PDF or XMS file
• Add security with digital signatures

Using Macros in Microsoft Word

If you find yourself performing the same series of steps repeatedly, you know you have a perfect opportunity to save yourself time - and reduce the risk of errors - by automating these steps with a Word macro. In this section, you will learn how to:

• Record your tasks as a macro
• Access your macro as a menu command or a toolbar button, or from the Developer tab
• View a macro's associated VBA code
• Enable and disable macros
• Decide between signed and unsigned macros

Customizing Your Word Environment

More time-saving tips: You can customize Word 2007 or Word 2010 to place the tools you use frequently right at your fingertips - as a toolbar button or as a keyboard shortcut. In this section of the Word training class, you will practice how to:

• Add commands and macros to a toolbar in just a few steps
• Control hich toolbars are displayed
• Capture commands as keyboard shortcuts
• Reset Word to its original shortcut settings

Working With Long Documents

Word is for more than just memos. You can use Word to create large documents, like technical manuals, quarterly reports, operating procedures - or that novel you've always wanted to write! We'll show you how to use the multiple tools Word offers to help you organize, navigate, and manage larger documents with ease. You will leave the advanced Word training knowing how to:

• Organize your content with a master document and subdocuments
• Easily insert and delete subdocuments and cover pages
• Add and edit a table of contents with confidence
• Give your images and illustrations added clarity with captions
• Use Word's automated tools for adding indexes, citations, or bibliographies
• Apply and manage footnotes, endnotes, bookmarks, and cross-references
• Create and modify a web frame

Using Word's XML Features

XML (Extensible Markup Language) is a data format used by many industries to easily exchange information between different applications. If you save your document as XML, it can be imported by many different applications and displayed many different ways. One of the core XML advantages is the separation between the content and the way it is formatted. Another benefit of XML is that you can define your own tags, specific to your industry. Word 2007/2010 makes it easy for you to write XML documents and apply styles to them so that your data is displayed in more eye-catching ways without having to format each section individually. In this section of the class, you will practice how to:

• Define XML tags
• Select and attach an XML schema to a document
• Apply tags to elements
• Control schema validation with Word's XML Options
• Interpret schema validation error messages
• Use XSL and XSLT to transform your content's appearance

Prerequisites:

• strong understanding of Microsoft Windows file management
• the concepts of right-clicking and object property selection
• successful completion of Microsoft Word Intermediate class or equivalent experience

Word courses are offered at four locations::

• Advanced Word course San Francisco
  
• Advanced Word course Los Angeles
  
• Advanced Word course San Jose
• Advanced Word course Sacramento