Word 2003 Intermediate Class

Working with Tables in Word 2003

You can use Word tables in many different ways to organize or lay out text, graphics, or data. For example, tables make sense when you're presenting financial data or a list of definitions. In this part of the training course, we show you all the ins and outs of tables. You will learn how to:

• Create a table using different methods such as Insert Table and Draw Table
• Enter text and work with text in tables
• Use the AutoFit feature to match the table to your content
• Add and delete columns, rows, and cells, or entire tables

Formatting Tables in Word 2003

Once you've placed content in a table, you can lay it out and emphasize it in various ways. You can change the table look and feel by using different line and cell colors, line widths, and cell sizes. And you can also control the appearance and alignment of the content in the cells. We will show you how to:

• Sort data alphabetically or numerically based on the first character
• Change the width and colors of table borders
• Change the shading and color of cells, rows, columns or an entire table
• Edit text alignment, and rotate text in a table
• Calculate amounts or totals like a spreadsheet, using formulas
• Present complex information clearly by using nested tables

Using Special Text Features with Word

Word 2003 offers many features that can save you time and simplify your work. In this part of the course, we show you how to easily insert special symbols like copyrights and trademarks. We will also explain exactly how to use the AutoText features to reduce the time you spend on repetitive tasks, such as typing a company name or inserting a logo. You will learn how to:

• Insert symbols such as copyrights, trademarks, arrows, and check boxes
• Create AutoText entries to insert frequently used text, paragraphs, or graphics into your document
• Reduce errors by using AutoText
• Search and replace text or specific formatting
• Browse more efficiently through large documents by using Word's Navigational Tools

Working with Borders & Graphics in Word 2003

You can make paragraphs or pages stand out, or create a classy look for a document by adding borders of different colors and widths, or different colored shadings. And you can create fun or illustrative drawings using Word's drawing tools. This section will teach you how to:

• Work with different types of page and paragraph borders
• Add different colors of shading to your content
• Create drawings using Word's drawing tools like lines, circles, and rectangles
• Create stand-out headings using WordArt
• Precision-control your drawing with the drawing grid

Working with Sections in Word

For longer or more complex documents, you can use sections to create different page layouts for different areas of the document. For example, if you have wide tables to present, you may want to have part of your document in portrait (vertical) mode, and part of the document in landscape (horizontal) mode. You can do this with sections. You can also control what you want in the header and footer on each page, from a simple page number to more information about the document or even specific text you type. This section of the course covers how to:

• Divide your document into sections
• Change the paper size or orientation (portrait or landscape) for a section
• Make a document easier to follow by inserting custom headers and footers
• Lay out text in two or more columns on the page

Working with Special Features in Word 2003

Word 2003 offers many options to format and annotate your content so that it is clearer and easier to follow. For example, reading a bulleted list is much quicker than reading many paragraphs of text. In this section of the course, you will not only learn the secrets of formatting your content using Word's built-in bulleted and numbered lists, but you will also learn how to create your own customized lists. We also go over when to use footnotes and endnotes, and how Word can automate this process. This section shows you how to:

• Create different kinds of bulleted or numbered lists while you type
• Apply list formatting to existing text
• Create and modify automated footnotes and endnotes

Creating Merge Documents with Word

Word 2003 provides powerful tools to expedite time-consuming and monotonous tasks. One of the most popular features is Mail Merge. Mail Merge does most of the work for you when you need to send out form letters, envelopes, or memos for direct mail promotion or an employee communication for example. Stated simply, this feature merges the document you need to send to multiple people with a data source (for example, a Microsoft Excel spreadsheet) that contains their contact information. In this course, you will:

• Learn Word's merge terminology
• See how a mail merge works by merging an existing document and data source
• Create a new main document or letter (the template document)
• Create a new data source document that holds the contact information

Editing and Enhancing MS Word Merge Documents

When mass mailings are part of the job description, this also means managing changes to customer lists, employee information, contact data, etc. Learn how to do this painlessly with Word 2003. Our instructors will show you how to:

• Make changes to the data source that holds the contact information
• Create mailing labels using the main document
• Locate and organize records quickly by using filters and sorting the data source

Prerequisites:

• A strong understanding of Microsoft Windows file management, the concepts of right-clicking and object property selection
• Successful completion of Microsoft Word Intro class or equivalent experience

Word 2003 classes are offered at four locations::

• Word 2003 class San Francisco
  
• Word 2003 class Los Angeles
  
• Word 2003 class San Jose
• Word 2003 class Sacramento