Word Class

Working with Tables

In addition to displaying text in paragraph format, MS Word users can list data in a table. This is useful when presenting financial statements or lists either alone or supporting a narrative. In this course, attendees learn table creation basics. Students learn how to draw a table using the Draw Table Tool, enter text, select rows, columns or parts of a table, add columns, rows and cells after a table is created, and adjust column width and row height. Course attendees also learn how to use the AutoFit feature to adjust row or column borders based on the longest or tallest text and delete tables, columns, rows or cells after a table is created. Finally, class attendees learn how to copy, move or resize a table within their document.

Formatting MS Word Tables

Once data is entered into a table, MS Word lets you organize and emphasize this data in various ways. Using the sort feature, data can be automatically listed alphabetically or numerically based on the first character. Users can also adjust table borders and shading outline or color cells, rows, columns or the entire table. MS Word makes it easy to merge two or more cells to accommodate, for example, a longer title above various columns. Users can similarly split cells into two or more sections. In this training course, students learn how to perform these tasks, change text alignment, rotate text in a table, use AutoFormat, create and use formulas.

Mastering MS Word Functions

Microsoft Word provides various functions to simplify table layout and editing. In this course, students walk through various functions within the Table Properties Dialog Box under the Table and Cell tabs. They also learn how to work with nested tales (tables within tables).

Using Special Text Features

In this training class, students learn how to use Microsoft Word’s special text features and symbols such as copyrights, trademarks, arrows and check boxes. They also learn how to create and insert AutoText to expedite typing and formatting for long, repetitive terms or phrases. Additional topics include changing and removing AutoText entries, replacing document text and using MS Word navigational tools.

Working with Borders and Graphics

Using Microsoft Word, students can add page and paragraph borders within a document. They can also add shading to paragraphs, draw or modify lines and objects including arrows and shapes. In this training course, students learn how to use the Drawing Grid and work with borders and graphics.

Working with Sections in MS Word

MS Word sections separate pages or layout areas within a page. Once divided into sections, users have greater formatting control within each area. In this course, students learn how to create a section and change vertical alignment, paper size and orientation (landscape or horizontal) to ensure a polished appearance on paper. Class attendees also learn how to insert headers and footers that include file name, page number, manuscript tile or other pertinent information. Finally, students learn how to create text within columns.

Working with Special Features

Microsoft Word automates numbered and bulleted lists to save time. Course attendees learn how to use this special feature to build automated lists during or after typing, modify their lists and create numbered outlines. Students also learn how to create and modify automated footnotes and endnotes.

Creating MS Word Merge Documents

MS Word provides powerful tools to expedite several time consuming and monotonous tasks. One of its most popular features is Mail or Document Merge. This feature is frequently used to create hundreds, if not thousands, of form letters and envelopes for direct mail promotion or customer communication. It eliminates retyping and manual data insertion by merging a Word document template with a data file, such as a Microsoft Excel spreadsheet. In this training course, students learn basic Merge terminology. Course attendees then walk through the steps to merge two existing documents and create a mail merge. Students also find out how to work with a data source, which holds the information, for example names and addresses, to be imported into their Word template. They also learn how to work with their main document, or template, merge two documents and use MS Word’s Mail Merge toolbar.

Editing and Enhancing MS Word Merge Documents

From time to time, records may need to be changed or eliminated from their data source. When sending customer mailings, recipients might opt-out or change their address. In this training course, students learn how to customize or modify records in their data source. Course attendees learn how to quickly create mailing labels, or filter and sort their data source to locate a record instantly.

Prerequisites:

• A strong understanding of Microsoft Windows file management, the concepts of right-clicking and object property selection
• Successful completion of Microsoft Word Intro class or equivalent experience

related topics: Word training san francisco bay area (Word Intro)