Microsoft Publisher Training

Microsoft Publisher is an easy-to-use desktop publishing application focusing on creating wide-spread publications or documents. Unlike Microsoft Word, which works with primarily text and graphics, Microsoft Publisher allows for a greater degree of control over the page layout and design of a publication. Publisher shares many of the features that you will recognize from other Microsoft Office programs, but it has the flexibility to work with a variety of documents ranging from business cards to brochures to newsletters. Publisher also possesses a larger pool of tools to align text, work with images, and adjust objects for each document. In this course, you will learn how to get started with Microsoft Publisher. From adding elements to layouts to adjusting graphics and grouping objects, you will be able to create and print your own publications in no time.


  • Familiarity with Microsoft Word.

Getting started with Microsoft Publisher

  • Explore the many components of the Publisher Window, the Ribbon, and the Quick Access toolbar.
  • Learn the navigation and selection techniques in Publisher to efficiently create publications.

Creating a publication

  • Get an introduction to publication basics, such as using templates and margin guides.
  • Create text boxes, format characters, and insert text directly in the publication.
  • Insert and modify a picture.
  • Use guides and the Measurement task pane to position these objects precisely.
  • Align and distribute objects relative to one another and to the guides.

Multi-page Publications

  • Use a facing-pages layout to create multi-page publications such as magazines, books, and newsletters.
  • Insert pages and move items within and between publications.
  • Utilize and customize master pages to create unique templates for pages within a publication.

Working with Text

  • Control text flow by linking and unlinking text boxes.
  • Add continuation notices to guide readers where a text continues.
  • Set tab stops and a leader to align text horizontally within single lines or paragraphs.
  • Format paragraphs to align text with tabs.
  • Use indents to lay out text for improved readability.
  • Apply and format bullets.
  • Prevent common typesetting errors by using keep settings.
  • Control vertical spacing and paragraph spacing.
  • Stylize text with drop caps.


  • Create table to present clear information and data.
  • Modify a table's structure, such as inserting, deleting, and moving rows and columns and merging cells.
  • Insert or link Excel data to display in Publisher.
  • Directly edit Excel spreadsheets in Publisher.
  • Customize tables by applying table formats, using cell shading, aligning texts, and formatting cell borders.
  • Add graphics in a table cell or position it inline with text.

Layout and Design Techniques

  • Adjust the arrangement and alignment of content in text boxes.
  • Apply text box styles and effects to shapes, such as text boxes.
  • Optimize graphics by moving, resizing, rotating, or cropping these objects, or changing the way text wraps around them.
  • Enhance graphics by adjusting its brightness, contrast, or color.
  • Group objects and control stacking order to prevent overlapping objects.

Finalizing Publications

  • Learn about print preparation before printing and distributing a publication.
  • Exporting publications to PDF format.
  • Check for spelling errors by using Check Spelling and design errors by using the Design Checker.
  • Use the Pack and Go Wizard to safely send to other computers or to a commercial printer.

Microsoft Publisher classes are offered at four locations